BookelvaHelp

Accounting

Under Accounting, every payment and every register receipt automatically becomes an entry with receipt number, account and VAT. There you find the journal, account balances, open items, the VAT overview and the export for your accountant or Bexio. The menu item is in the System group.

How to choose the period

Plan: Pro and aboveAdmins only
  1. Open Accounting in the menu. You see the current month.
  2. Use the arrows at the top to go to the previous or next month.
  3. Click the button with the year (e.g. Year 2026) or Quarter for the whole year or the quarter.
  4. For a custom period, pick the two dates on the right and click Show.

The tiles at the top show revenue, net and VAT, on-site and online payments, and open items for the chosen period.

Viewing journal, accounts and receipts

Plan: Pro and aboveAdmins only

You do not need to book anything by hand. Every online payment, every recorded cash payment and every register receipt appears automatically.

  1. Open Accounting in the menu and choose the period.
  2. The Journal tab shows every entry with date, receipt, debit, credit and amount.
  3. The Accounts tab shows the balance of each account.
  4. The Receipts tab shows all receipts with number, customer, payment method and status.

Payments have receipt numbers starting with B-, register receipts with K-. Numbers are assigned automatically in sequence.

Settling open items

Plan: Pro and aboveAdmins only
  1. Open Accounting in the menu and the Open items tab.
  2. It lists completed bookings of the period that are not fully paid yet.
  3. Click Record payment next to a booking. The Payments page opens.
  4. Find the booking there in the list Completed, but no payment recorded and record the payment.

The list under Payments only shows completed bookings from the last 14 days (25 at most) and no bookings that already have a register receipt. Older open items cannot be recorded there.

How to set up VAT

Plan: Pro and aboveWeb admin onlyAdmins only
  1. Open Accounting in the menu and the Settings tab.
  2. Under VAT registration, choose whether your business is VAT-registered, for example VAT-registered, prices include VAT.
  3. Enter VAT rate in % and VAT number (UID) and choose the Accounting method.
  4. Click Save.
  5. For the VAT return, open the VAT tab and choose Quarter at the top.

The accounting method can only be changed at the start of a quarter, before the first receipt of the period. The figures come without guarantee; for the return, involve your accountant.

Exporting entries

Plan: Pro and aboveAdmins only
  1. Open Accounting, choose the period and the Export & Bexio tab.
  2. Click Journal (CSV) for your accountant. The file opens in Excel, Numbers or Banana.
  3. For Bexio, click Bexio entry import (CSV) and import the file in Bexio.
  4. Payments (CSV) gives you the list of payments.

If the direct connection is set up for your shop, Connect to Bexio appears. You then transfer the entries with Transfer period to Bexio, each receipt exactly once.

Adjusting the chart of accounts and till rules

Plan: Pro and aboveWeb admin onlyAdmins only
  1. Open Accounting in the menu and the Settings tab.
  2. Under Chart of accounts (SME), match the account numbers to the chart in your accounting software.
  3. With the register, set for example Staff discount limit in %, Voucher validity in years and Receipt footer under Till rules.
  4. Click Save.

The default accounts follow the Swiss SME chart of accounts. Confirm the account numbers with your accountant.

Didn’t find what you need?

Admins can send us a request in the web admin under Support (only admins see this menu item). Or write to support@bookelva.ch.